Please note:
The information presented below is general and indicative. It is not necessarily accurate or applicable to your particular business.
We recommend that you consult your accountant, financial assistant or bookkeeping firm before filling in or using settlement accounts in your accounting records.
Special accounts are specific accounting accounts used to deal with particular events or anomalies in the company's cash flow and accounting. These accounts simplify the handling of things that don't fit into standard revenue or expense accounts. Here's a rundown of the accounts you mention:
Common special accounts - explained
| Name | Account | Explanation |
|---|---|---|
| Rounding account | Not specified | Used when the system rounds e.g. 0.01 kr up/down on payment. Makes the accounting balance exactly. |
| 2392 – Credit Card Settlement | 2392 | Temporary account to handle sales via card payment before the money reaches the company account. |
| 1920 – Bank (Logistics) | 1920 | Standard account for payments to/from bank. Used e.g. for logistics flows or e-commerce integrations. |
| 1920 – Bank (ARC.MB) | 1920 | Same account as above, but specifically used in the ARC.MB module (can be integration or system part). |
| 3790 – Mismatch account (Reconciliation) | 3790 | Used for differences that occur between reports and actual transactions. E.g. miscount, shortage of bills of exchange, wrong booked amount. |
| 1930 – Cheque account (Logistics) | 1930 | Primary company account. Used to separate flows e.g. in logistics or other business lines. |
| 1920 – Bank (ARC.MB) | 1920 | Dual use, depending on module/system flow. |
| Tips account | Not specified | Account to record tips received. Usually revenue account type 3990 or 3699. Should be reported separately from regular sales. |
Tips for use
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Create clear account names in the system, especially if several are used for the same account number (e.g. 1920).
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Ensure that special accounts are included in your monthly reconciliation procedure, especially mismatch and settlement accounts.
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Tips should be clearly accounted for separately, especially if they do not belong to the company but are shared with staff.