To ensure your accounting runs smoothly and automatically, it’s important that the integration between Onslip and your accounting system is set up correctly. Here’s a quick and easy guide on how to verify your chart of accounts in Backoffice and ensure your Z-reports are exported correctly.
1. Verify the connection to your accounting system:
Start by logging into Backoffice to view the current status of your integration.
- Go to Configure → Integrations.
- Click on your selected accounting system in the list.
- Here you can see the status of your connection. The system provides clear guidance and recommendations on how to best complete the integration.
2. Reconcile the chart of accounts and accounting templates:
To ensure that all data is posted to the correct accounts in your accounting system, the source data must be reviewed. Go to Configure → Accounting → Accounting Data. Here you’ll get a quick overview of the export’s status and see which accounts need to be filled in.
Verify the following information:
- Payment Methods: Verify that the cash account and clearing account are entered correctly.
- Product Groups: Verify that the correct VAT rate is selected, and that each product group has a linked account for sales, VAT, and discounts.
- Special Accounts: If your business uses special accounts, make sure these are also registered here.
- Categorization: Check your verification series and add a cost center if applicable to your business.
3. Color codes for easy guidance:
To make the process as smooth as possible, the system guides you using colors so you can immediately see if something requires your attention:
- Blue icon: General information and tips.
- Orange icon: An adjustment is recommended to optimize your export.
- Red icon: A required field is missing. This must be filled in for your Z-report to be sent to the accounting system.
Tip: Get help from your accounting manager We strongly recommend that you have your financial assistant or accounting manager set up the chart of accounts. That way, you can be completely confident that the accounts in Backoffice match exactly those used in your accounting system!